Strategic Planning – 2019-2020 – FAQ

Updated 1/09/2020

What are the updated values statements?

What is strategic planning?
Strategic planning is an organizational activity used to set priorities, focus and strengthen resources, and provide a guide toward a common goal for employees and stakeholders.

What is included in a strategic plan?
A strategic plan generally includes the following elements:

  • Mission
  • Vision
  • Guiding Principles or Values
  • Strategic Priorities
  • Action Plans
  • Key Performance Indicators (for measuring success)

What is the timeframe for a strategic plan?
Strategic planning is intended to be about planning for the medium-to-long term, so most strategic plans have a timeframe of 3-5 years. At this time, the Libraries are still in the planning phases. Throughout the process, there will be continued engagement with various stakeholders. When appropriate, the work will be brought to the governance group(s).

Who is leading the strategic planning process?
Library leadership (the Vice Provost, the Executive Team, and the Operational Leadership Team) are taking the lead on articulating the mission and vision, and identifying our organizational values and strategic priorities. The UW’s Office of Strategic Consulting is facilitating the process of developing a new strategic plan.

Who is leading the staff engagement sessions as part of our strategic planning process?
Deb Gurke from the UW-Madison Office of Strategic Consulting is leading these sessions. Members of the Operational Leadership Team and members of the Strategic Planning Engagement Subcommittee are serving as notetakers and table facilitators.

Who is assisting in the planning process/structure?
The Operational Leadership Team serves as a sounding board for the work that the Vice Provost and the Executive Team are doing related to the strategic plan. Additionally, there are Engagement and Communications Subcommittees assisting with the outreach and engagement efforts.

Who or what is the Operational Leadership Team?
The Operational Leadership Team is charged with facilitating the effective implementation of library initiatives and projects requiring staff resources from multiple units of the library. The creation of the team acknowledges that most of the major library projects today require effective coordination and communication between multiple units of the library system. The OLT is composed of members of the GLS Executive Team and reports to that group. Members of the team are appointed by the GLS Associate University Librarians and serve at the pleasure of the Executive Team. Appointments are reviewed annually.

What is the timeline for developing the strategic plan?
The timeline for the next strategic plan is ambitious. With the previous plan wrapping up at the end of 2020, it is important for the Libraries to begin work on looking toward our future. The new plan will be developed throughout the fall of 2019. Additional updates, progress reports, and timelines will be shared during the fall.

How will staff be involved?
Staff is encouraged to attend one of the staff engagement sessions on August 20 or August 27. These first sessions allow staff to share thoughts about the mission and vision statements, reflect on the new statements, and consider how their work is connected to them.

When/where are the first staff engagement sessions?
The first two scheduled staff engagement sessions:

  • Tuesday, August 20 – 9:00 a.m.-12:00 p.m. (Location: Pyle Center – Room 325/326)
  • Tuesday, August 27 – 2:00 p.m.-5:00 p.m. (Location: Steenbock Library – BioCommons)

After the engagement sessions in August, will staff have other opportunities to be engaged in the process?
The next step, after we complete the August 2019 engagement sessions, will be to discuss the staff feedback with the Operational Leadership Team and begin to craft strategic priorities. The Operational Leadership Team met on September 18th to do this work. Additional staff engagement opportunities will continue throughout this process.
The next engagement session(s) will be:

  • Wednesday, December 18, 2019 – 1:30 p.m.-2:30 p.m. (Location: Pyle Center – Room 325/236)
  • Thursday, January 9, 2010 – 2:30-4:00 p.m. (BioCommons – Steenbock Library)
  • Thursday, January 16, 2020 – 10:00 – 11:30 (Pyle Center – Room 313)

How will questions or feedback be handled?
The Engagement Subcommittee will make a report from all the thoughts shared at the August sessions and identify themes and trends. It will be used by the Operational Leadership Team both to move onto the next phase of the strategic planning process and for future implementation work. It will be shared via the Communications Subcommittee.

What are the mission and vision statements?
The updated mission and vision statements are here (updated 11/26/19).

Why update the mission and vision statements?
Updating the statements refreshes our thinking about our purpose as an organization and helps frame plans for our future. As the Executive Team crafted the new versions, the extensive staff listening sessions the Vice Provost held over the last year heavily informed the changes. Additionally, the Operational Leadership Team served as a sounding board during the revision process.

What are the values statements?
The values statements, detailing how we work together, are here (updated 12/13/19).

What are the strategic directions?

The strategic directions and areas of focus for 2020-2025 are here. (updated 12/19/2019)

How can I submit questions or comments about the process of the strategic plan itself?
An anonymous survey will be administered after the August 27 staff engagement session for those who could not attend either of the sessions or have additional reflections on the discussions. Staff will be given until Sep. 6 to submit their surveys. If you prefer, you can use the anonymous feedback form sent to the Vice Provost to submit questions or comments.

Where can I find more information about the Libraries’ strategic plan and this process?
Information about the previous plan can be found on our Strategic Planning Goals and Priorities page as well as on our Strategic Planning Process page. These reflect the work the Libraries have done over the last several years. As the new plan is developed, these pages will reflect the updated plan.

You can also reference the Diversity Strategic Plan, put together by the Equity and Diversity Committee.

Staff Engagement Sessions

Library Engagement Sessions Feedback – Executive Summary

Box folder link to engagement session poster images

Values Presentation December 2019

Strategic Directions Engagement Presentation January2020.