Liaison Forum

About the Liaison Forum

The Liaison Forum is open to all campus library staff interested in liaison work, such as librarians with subject or user group specialization, an interest in collection development/selection, outreach, instruction, reference, or scholarly communications. The Liaison Forum allows us to share, learn and plan together across campus. Forums are usually held from 12:30-1:30 on the 3rd Wednesday of every other month. The meeting locations vary.

Topics are planned by the Forum Working Group – we welcome your input! Contact the facilitator to join the e-mail list.

Liaison Forum Documents: please visit the Library Committees database for a complete list of Liaison Forum Working Group documents, including annual reports, minutes, and promotional fliers.

Forum Topics and Notes

User Data as an Instructional Design Tool
Monday, June 1st, 2015 from 12:30pm-1:30pm

For this forum, we will hear from Lesley Moyo about her current PhD research! Lesley will discuss her explorations into the analysis of server logs generated by users while searching a library online catalog to assess evidence of information literacy skills. In particular, Lesley is interested in evidence of performance indicators and outcomes that pertain to a student’s ability to access needed information effectively and efficiently.

Becoming a Great Academic Liaison (ALA Webinar)
Wednesday, January 14, 2015 from 1:30pm-3pm
Slideshare Slides from the presenters

During this ALA Editions (online) Workshop, we will hear from Joe Eshleman, Jo Henry, and Richard Moniz, authors of “Fundamentals for the Academic Liaison.” They will discuss strategies for “how to use the academic liaison role to provide guidance to your community of faculty and researchers, and help shape the way you approach library liaison work. Whether you’re in an institution looking to launch a liaison program or you’re looking to expand or improve an existing program, this workshop will provide you with the information you need to move forward. You will find out how institutions are using the liaison role in new and exciting ways and will get tips on how to improve and expand the role in your own context.” Their objectives include helping attendees to “gain a deeper understanding of librarian liaisons and how to adapt to changing librarian roles in order to improve liaison activities. To learn how to develop effective communication and collaboration strategies, and to generate a wide variety of ideas for marketing library services as part of the liaison role.”

Electronic Lab Notebooks and the Libraries
Wednesday, October 29th, 2014 from Noon-1:30pm
Powerpoint Slides from Ariel Andrea and Jan Cheetham
Electronic Lab Notebook (ELN) Site

A new campus service for researchers, Electronic Lab Notebooks ( became available this month. Labs in CALS, L&S, Engineering, and Pubic Health have requested accounts since the initial launch. The ELN is not just for those in the sciences either – researchers in social science and humanities disciplines are already exploring how they could use the ELN. While support for this tool does not rest with the Libraries, one can assume that users will expect librarians to be aware of the ELN service. Also, the classroom edition of the ELN is already finding supporters on campus, and so the libraries may find instructional opportunities within the ELN. Ariel Andrea, Chemistry Library, and Jan Cheetham, DoIT Academic Technology, will review their work on the ELN Implementation Task Force and how the Libraries are already playing a role in this service. Jan will also discuss her work with the Research Data Services team to approach issues of data management and preservation within the ELN. A portion of this forum will be dedicated to liaison questions.

Research Data Services
Wednesday, September 17, 2014 from Noon-1:30pm
Powerpoint Slides from Erin Carrillo and Brianna Marshall
Data Management Resources for Librarians
RDS Site

Our guests for this forum, Erin Carrillo and Brianna Marshall, are members of Research Data Services (RDS). In this September forum, will get an overview of the current role of RDS on campus, and discuss how liaison librarians can stay up-to-date with data management and share information with their departments. A portion of this forum will be dedicated to liaison questions. Please come prepared to the forum, having thought about the following: What about research data confuses you? What questions have you fielded from faculty, staff and students related to data management? We will discuss resources available to answer these questions, and what additional support liaisons need from RDS.

GSS: Helping our graduate students be successful
Wednesday, July 30th, 2014 from Noon-1:00pm

Did you know that for several years the library has offered 12-18 workshops per semester catered specifically to graduate students through the Graduate Support Series (GSS)? Some of these sessions have been on citation managers, finding funding for graduate education, tools to stay aware in your field, journal impact factors and citation analysis, building a data management plan, historical research for non-historians, among many more. Have you identified general information literacy needs among your graduate student patrons? The GSS steering committee would love to know more about it! They see us, liaisons, as a key component to the continued success of the GSS and need our feedback. Steve Baumgart, Barb Sisolak, and Diana Wheeler discussed the workshops offered through the GSS.

Digital Collections on Campus
Wednesday, May 28th, 2014 from Noon-1:30pm
Forum Notes
Powerpoint Slides from Melissa McLimans, Cat Phan, Jeanette Casey, and Tracy Honn
Powerpoint Slides from Marie Dvorzak

Our guests for this liaison forum will be Melissa McLimans and Cat Phan from the University of Wisconsin Digital Collections Center (UWDCC). Special guests giving testimonials will include Jeanette Casey, Tracy Honn, and Marie Dvorzak. We will touch on current projects and workflows within UWDCC as well as some changes on the horizon. We will learn about the various projects “digital collections” can encompass, and how liaisons can be involved in digital collections on campus. Come for an update on UWDCC, and leave with all the information you’ll need when working with your liaison departments.

An Insider’s View of Academic Journal Publishing: A Discussion with Two Managing Editors
Wednesday, March 26th, 2014 – noon-1:30pm
Forum Notes
Powerpoint Slides from Timothy Elfenbein

For our March Forum, we will be hearing from the managing editors of two academic journals:
Tim Elfenbein: Managing Editor for the journal “Cultural Anthropology” a publication of the Society for Cultural Anthropology
Jon Holmes: Managing Editor for the “Journal of Chemical Education” a publication of the American Chemical Society
The forum will give us an editor’s-view of the world of academic journal publishing. Our guests will talk about their experiences as managing editors, how the journal publishing process works from their insider perspectives, and they will discuss the issues and trends they have identified as important and interesting such as the state of scholarly communication and Open Access initiatives.

Copyright Services on Campus
Wednesday, October 16, 2013 – Noon-1:30pm
Forum Notes
Document the Fair-Use Reasoning Process
Fair Use Worksheet

Lisa Saywell and Carrie Nelson will join us for an informal presentation followed by a conversation about copyright services on our campus. We will focus on the services available for faculty, staff and students, as well as good sources of information for liaisons to use in teaching, reference and consultations. In reviewing the current campus environment for handling copyright issues, we will also have an opportunity to discuss the needs of liaison librarians and the campus community to inform future campus services.

ARL Webinar – Transforming Liaison Roles in Research Libraries
Friday, September 27th, 2013 – 10:30-11:30am
New Roles for New Times
ARL’s YouTube channel

For our September Forum, we will be attending the Association of Research Libraries (ARL) webinar “Transforming Liaison Roles in Research Libraries” featuring Janice M. Jaguszewski from University of Minnesota Libraries and Karen Williams from University of Arizona Libraries. They will discuss their recent report of findings from interviews and other research into current trends in liaison librarianship. Their report “proposes that evolving research library environments—including shifting technology, student learning, and scholarly practices—call for a fresh look into the role of research library liaisons. Through their interviews, Jaguszewski and Williams find a general consensus that changing liaison roles are presenting organizational challenges… The authors present an overall trend toward a hybrid model where liaisons pair their expertise with that of functional specialists, both within and outside of libraries, in an effort to further meet the needs of students and scholars alike.”

Charting the Faculty Tenure Process
Wednesday, February 13th, 2013 -Noon-1:30pm
Forum Notes
For more information, tenure-related documents are available on each division’s website:
Arts and Humanities
Biological Sciences
Physical Sciences
Social Studies

For our February Forum, we will be hearing from three faculty members about their personal experiences with and perspectives on the tenure process on our campus. Dr. Wendy Crone: Graduate School Associate Dean, Professor in the College of Engineering, and author of: “Survive and thrive: a guide for untenured faculty” (2010). Dr. James Leary: Professor of Folklore and Scandinavian Studies, and the Director of the Center for the Study of Upper Midwestern Cultures. Dr. Claire Wendland: recently tenured Professor of Anthropology and Doctor of Obstetrics & Gynecology. The tenure process is a critical stage for faculty involving research, publishing, service work, and teaching, and is also a critical time for libraries to provide faculty assistance. We know that earning tenure is a difficult process for faculty. But, what exactly is the process? What are the research (and other) bottlenecks for faculty that liaison librarians might be able to help alleviate? How are libraries assisting tenure track faculty now? The forum will help to increase awareness of the complex and difficult tenure process that faculty across campus work through.

Liaison Librarian Roles from Coast to Coast
Thursday, January 31st, 2013 – noon-1:30
Forum Notes

For this forum we will video-conference with four liaison librarians representing institutions both similar and different from UW-Madison. These librarians will share their experience as liaisons, subject specialists, and bibliographers. Anne Rauh, Syracuse University: Engineering and Computer Science. Adan Griego, Stanford University: Latin American, Mexican American and Iberian Collections. Darcy Gervasio, SUNY Purchase: Anthropology, Gender Studies, Sociology, and Language and Culture. What new services have these liaisons successfully (or not so successfully) implemented? How do they define and measure success in their services? How have they maintained or gained subject expertise? Our conversation will give attendees a chance to contrast liaison roles and duties on UW-Madison’s campus with those of liaisons at other institutions, gleaning valuable perspective and tips in the process. Come ready with your own questions for our panelists!

Liaison Roles in the Staff Directory / Library Orientation Best Practices
Tuesday, December 4th, 2012 – 12-1:30pm
Forum Notes

This month, our Liaison Forum will have two parts: In part one, we will hear from Carrie Kruse about current and planned changes to the library staff directory including the new “what I do” text box and enhancements to the way search results are generated and displayed. Carrie will also touch on the process within LSC for defining and assigning liaison duties to campus units. Please join us for this discussion of one of the important ways we promote liaison roles. Part two will give liaisons an opportunity to reflect on and plan for the future for their fall library orientation activities for new students and faculty to the university about library materials and services. Steve Baumgart (Memorial), Jody Hoesly (Wendt), and Barb Sisolak (Steenbock) will discuss the different methods used at their libraries for providing effective library orientations to new programs, courses, and cohorts. We also would like to hear from any of you regarding what techniques have been a hit (or a flop) during your orientations. Please join us for this timely discussion on library orientation planning and practices!

Residential Learning Communities & Opportunities for Collaboration [Joint Liaison/LILI Forum]
Wednesday, October 17th, 2012 – 12-1:30pm
Powerpoint Slides from Cal Bergman
Handouts from the forum

Please join us for an interesting and timely discussion with administrators from the popular campus Residential Learning Communities that are an important part of University Housing. Residential Learning Communities bring together faculty, staff and students around an explicit focus within University Residence Halls. Unique seminars and class sections and aligned co-curricular activities all help produce smaller, more intentional communities that elevate the WI Experience. Residential Learning Communities, co-sponsored by UW-Madison Schools & Colleges, have been identified as High Impact Educational Practices on campus and nationally, practices that have been widely tested and have been shown to be beneficial for college students. Additionally, resources from the Madison Initiative for Undergraduates have allocated to enhance and expand our Residential Learning Communities. Attend this session to learn more about the history and future of Residential Learning Communities as UW-Madison and discuss opportunities for collaboration! Link to the Madison Initiatives for Undergraduates Proposal.

Cal Bergman, Associate Director of Residence Life-Academics
Jasmine Clay, Assistant Director, Chadbourne Residential College
Jesse Wahl, Program Coordinator, Bradley Learning Community
Crystal Moten, Program Coordinator, Multicultural Learning Community
Vickie Eiden, Program Coordinator, Entrepreneurial Residential Learning Community

Librarians and the “Education of the Future” Projects [Joint Liaison/LILI Forum]
Wednesday, May 16th, 2012 – 12-1:00pm
Sarah McDaniel [Slides]
Barb Hamel and Barb Sisolak [slides]

Please join us for a timely and interesting discussion of the “Education of the Future” projects that are currently underway in the campus libraries. We will hear from Sarah McDaniel about the origin and structure of the “Education of the Future” grants, Kerry Kresse will talk about the Physics Department project, Eunice Gandt and Rebecca Karr will discuss the project they worked on with a School of Journalism capstone class, and Barb Hamel and Barb Sisolak will speak about their experiences working on an interdisciplinary College of Agriculture and Life Sciences class.

Understanding The PhD Process – A Panel Discussion With 4 PhD Students
Thursday, March 22nd, 2012 – 12pm-1:30pm

Please join us for a fascinating panel discussion with four current PhD students about the process that they have gone through on their path toward earning their degree. As liaisons, we work with PhD students regularly. How familiar are we with the educational and bureaucratic process that PhD students go through in order to complete their courses, write their dissertation, and graduate? When assisting PhD students, what are liaisons and campus libraries doing well? Are there areas in PhD students’ research and teaching that libraries could assist with further? How have changes in publishing models affected the path of a PhD student? PhD students are potential future professors, and as liaison librarians we have an opportunity to build important relationships with upcoming scholars. The students participating in the panel discussion will include: Jon Breschak (Forestry), Nicole Kraus (Sociology), Oscar Perez (dual PhD in Spanish and Portuguese and Industrial Engineering), Ilana Schroeder (Music).

A Date With FIGs: Librarian Assistance to First Year Interest Groups [Joint Liaison/LILI Forum]
Wednesday, December 7th, 2011 – Noon-1pm
Greg Smith – First-Year Interest Groups: Partnering with Libraries [Slides]

Join us for a panel discussion about the growing First-Year Interest Group (FIG) program and collaboration opportunities with campus libraries. Greg Smith, the campus FIGs director, will be on hand to provide background information about the program and its impact at UW-Madison. Librarians who have worked with FIGs will discuss some of the highlights of their collaborations as well as possible ideas for the future. How might subject liaisons (and other librarians) best assist FIG instructors and the FIG program in general? Panelists: Eliot Finkelstein: Librarian at College Library, Tom Caw: Music Public Services Librarian, Greg Smith: Director of the UW-Madison FIG Program, and Sheila Stoeckel: Campus Library & Information Literacy Instruction Program.

The Registrar’s Office – Up Close and Personal
Monday, November 14th, 2011 – Noon-1:30pm

Connie Chapman, Assistant Registrar for Academic Records
Karen Hanson, Associate Registrar for Enrollment and Curricular Services
Scott Owczarek, University Registrar
The Office of the Registrar has worked with campus partners to implement the DARS Interactive Audit, the College Scheduler, as well as new features in the Course Guide. They will highlight the new enhancements they have made to their tools that support faculty and staff, and most importantly the students. The updates they will provide include: 1) Presentation of the new look and feel of their redesigned website. 2) Student Privacy Rights and FERPA. 3) New features within Course Guide such as: search-able Instructor Provided Content, and integration with a new schedule building tool – College Scheduler. 4) Functional overview of the DARS Interactive Audit. 5) Address the new initiatives for the upcoming year and the evolving role of the Registrar on campus.

Advancing the UW Brand: The Promotion of Campus Engagement by UW Madison Administrative Offices
Wednesday, June 8th, 2011 – 12:30-2pm
Adele Brumfield: Admissions and Recruitment [Slides]
Office of Admissions and Recruitment [Website]
Nancy Sandhu and Jessica McCarty: Visitor and Information Programs [Slides]
Visitor & Information Programs [Website]
Ask Bucky Search [Website]
Parent Program [Website]
Campus Area Housing [Website]

Adele Brumfield, Director of UW-Madison Admissions and Recruitment
Come and learn how the Admissions and Recruitment office makes connections with prospective students to promote UW Madison. Adele Brumfield will present an overview of the admissions process and the comprehensive approach taken by the UW-Madison Office of Admissions and Recruitment to ensure the strongest applicants are admitted to our university. Ms. Brumfield will discuss how the office reaches out to prospective students, high school counselors, parents, alumni, and other campus groups such as Posse, Wisconsin Alumni Association and Athletics. In addition, Ms. Brumfield will highlight how the Office of Admissions and Recruitment partners with Visitor Information Programs (VIP).Nancy Sandhu, Associate Director for UW-Madison Visitor and Information Programs
Jessica McCarty, Visitor Relations Coordinator for UW-Madison Visitor and Information Programs
Come and learn how the Visitor and Information Programs office creates meaningful connections and experiences for visitors and the greater university community. Nancy Sandhu and Jessica McCarty are thrilled to share with you how their office serves prospective students and families, visitors, parents, students, faculty and staff, and the greater community. Learn how you might incorporate their collaborative and personalized approach and/or their model for student staff development into your work.

Creating Community: Planning Library Events That Engage Users
Wednesday, May 11th, 2011 – 12:30-2pm 2011
Tips on event planning [Kelli Keclik]
Memorial Library Event Planning Checklist [Rebecca Payne]
PowerPoint Slides Part 1 [Beth Harper, Kelli, and Rebecca]
PowerPoint Slides Part 2 [Beth Harper, Kelli, and Rebecca]

Please join us for a panel presentation and Q & A with Beth Harper (Memorial Library), Kelli Keclik (College Library), and Rebecca Payne (Memorial Library) on the ins and outs of library event planning. While library events will have unique goals and desired learning outcomes, they all aim to engage and deepen relationships with users. The panelists have experience planning small-scale and large-scale library events for particular user groups as well as events open to the general community. This presentation will cover the planning process as a whole, idea generation, administrative issues, event promotion, and post-event considerations. Come and learn from our experiences and be inspired to create events that will draw users to your library!

Lasting Impressions: The Creation and Promotion of Exhibits at 3 UW Libraries
Wednesday April 20th, 2011 – 12:30-2pm 2011
Art Library Exhibits and Archive of Exhibits
Special Collections Exhibits and Exhibit on Darwin’s Origin of the Species
Ebling Library Exhibits

Please join us for a lively presentation and Q & A with Lyn Korenic (Art Library), Robin Rider (Memorial’s Special Collections) and Micaela Sullivan-Fowler (Ebling Library) on the conception, research, resource gathering, writing, installation and promotion of recent exhibits that highlighted their collections. Each of the speakers acts as a liaison with departments on campus and has sometimes worked with student curators in the construction of the exhibits. Exhibit creation is a fruitful way to engage with our faculty, students, staff and patrons. Come see how you too can share your resources in innovative displays.

Campus Libraries at a Crossroads: Meeting the Needs of Interdisciplinary Initiatives and Scholarship
Thursday, December 9th, 2010 – 1-2:30pm
Discussion Notes

As research on campus continues to invoke an increasingly interdisciplinary approach, it may also become more difficult for librarians to coordinate liaison relationships with individual researchers, research centers, and initiatives. Chancellor Martin has recently promoted the topic of Global Health as an area of priority campus activity. Similar recent Chancellor’s Initiatives include Sustainability and Human Rights. All of these initiatives are eminently interdisciplinary in nature, and their importance adds urgency to the need to develop new ways to build liaison relationships and coordinate liaisonship activities. How can liaisons and the campus libraries move productively towards new relationships with researchers? How can traditional as well as new models for supporting Area Studies aid us in charting a new path? What lessons can be learned from our experiences with faculty in the Evolving Directions Program? Panelists: Paloma Celis-Carbajal, Bev Phillips, Mary Rader, Erika Sevetson, and Emilie Songolo, with an introduction by Carrie Kruse.

Campus Libraries and Collaborative Data Management
Wednesday, September 15th, 2010 -12:30-1:30pm
Presentation Slides
Digital Curation Site

The Library is partnering with DoIT, the Graduate School and others to establish a service to assist researchers with data management, including helping researchers meet requirements for data retention, access, and data plans by external funders. We are currently wrapping up pilot projects that have helped us identify the types of services needed. We are developing a service plan and business model for the future service and constructing a website (under construction!) that will point researchers to campus resources and provide help with writing data plans, using metadata, and campus options for data storage and backup. Presented by Dorothea Salo and Members of the Digital Curation Working Group.

Go Big Read and the Campus Libraries: Fall 2010 [Joint LILI/Liaison Forum]
Wednesday, August 18th 2010 – Noon-1:00pm
Presentation Notes
Go Big Read main site
Go Big Read Programming Summary

Come learn about how you and your library can participate in the Go Big Read Project. Initiated by Chancellor Carolyn “Biddy” Martin, the Go Big Read program aims to engage students, faculty, staff, alumni and community members in a shared, academically focused reading experience. UW Libraries have continued in a leadership role in the sophomore year of the project, and we need your participation and support! Come to the forum to share programming ideas and get your questions answered. Rebecca Skloot’s The Immortal Life of Henrietta Lacks, was chosen by the Chancellor to be the second Go Big Read book. Skloot will give a public lecture on Monday, October 25th, 7:00 p.m. at the Kohl Center. The event is free; no tickets required. The book will be distributed free to first-year students and to those taking courses that use the book. Local bookstores are offering significant discounts, as well.

Navigating the “Open Movement:” Open Sesame (and other open movements)
Wednesday, June 16 2010 – 12:30-2:00PM
Presentation Slides (on SlideShare)

Please join presenter Dorothea Salo for an in-depth look at the exciting world of “open movements” inside and outside the library world. Libraries are enmeshed in a bewildering variety of “open” movements: open source, open access, open education, open data, free culture, and more. Learn to distinguish these movements from each other, find advantages in them for ourselves and our patrons, and contribute to them for the betterment of research and teaching.

The ARL Special Report on Liaison Librarian Roles
Wednesday, April 28 2010 – 12:30-2:00PM
Report Overview Handout
Overview of “Amplifying the Educational Role of Librarians” – Jonas
Overview of “Scholarly Communications: Planning for the Integration of Liaison Librarian Roles” – Marleau

Please join us for an interesting and provocative look at the future of library liaisonship. This past fall, ARL released its Special Report on Liaison Librarian Roles. The report addresses many of the issues that library liaisons face, including those related to collections, instruction, and scholarly communication. There is no question that we are in a period of monumental change. Ultimately libraries are about and for people. Those of us in a position to build and leverage personal relationships with users must do so if we want to remain relevant to the library user and the university. Helping to ensure success for researchers on campus means ensuring success for the institution. Bring your own provocative thoughts and questions! Panelists: Jim Jonas: Information and Instructional Services Librarian, MERIT Library; Heidi Marleau: Assistant Director for Library Services, Ebling Library; Mary Rader: South Asia Bibliographer and Head of Memorial Library Collection and Liaison Services; Anne Rauh: Liaison Librarian, Kurt F. Wendt Library.

Liaison Forum: Citation-Managers!
Wednesday, February 17 2010 – 12:30-1:30PM
Citation Managers Overview
Citation Managers Comparison Chart

Join members of Citation Management Working Group for a fun, interactive, liaison forum! Find out which citation manager is right for your liaison groups. The working group will compare features and show highlights of the many tools we support. Even if you think you’ve seen their show before, they will discuss the latest features and updates and answer any questions you may have about using citation-managers. (Presented by Pamela O’Donnell, Rebecca Payne, Beverly Phillips, Anne Rauh, Michael Venner, and Emily Wixson).

Liaison Librarians and Campus Grants Services
Wednesday, December 16 2009 – 12:30-1:30PM
Assistant Dean Dr. Linda Johnson: Office of Research Services – Pre-Award Services
Nikki Busch: Grants Information Collection
John Carlson: Center for Demography and Ecology library

Grants fund a very significant portion of the research at UW-Madison. Have you always wanted to know more about the process that campus researchers go through when applying for grants? You may have also wondered about exactly how important grants are to our campus. Perhaps you are curious about grants that support library services? Did you know that the campus libraries have their own Grants Information Collection? Come to the next Liaison Forum to hear from our expert panel about their work with grants on campus, and have your questions answered about grants and campus grant-related services. Panelists Include: Assistant Dean Dr. Linda Johnson: She manages pre-award research services for the College of Letters & Science. She coordinates the processing of over 1,000 grant proposals annually, providing expertise on federal funding agency requirements, compliance and quality oversight for budgetary aspects of proposals, and electronic submission processes at the local and national level for both federal and non-federal sponsors. Nikki Busch: Grants Information Collection Librarian, Memorial Library, and John Carlson: Senior Special Librarian, Center for Demography and Ecology Library.

LibGuides: In Review and What’s New
Wednesday, November 18 2009- 12:30-1:30PM
Forum Notes

Join Jean Ruenger-Hanson and Kelli Keclik for discussion and review of LibGuides. During the forum, they will: supply a quick demonstration on how to create a LibGuide and to access the libraries’ toolkit, summarize the state of current guides, demonstrate a revised Research Guides page, and lead discussion on issues and future directions.

Everything You Need to Know About Library Express Borrowing and On-Campus Document Delivery
Wednesday, September 16 2009 – 12:30-1:30PM
Forum Notes

Have you always wanted to know what the best method for placing a Library Express request was? Or, what happens to your request after you’ve received that strange TN? If so, please come to the Liaison Forum on “Everything You Need to Know About Library Express Borrowing & On-Campus Document Delivery.” Heather Weltin will be on-hand to answer the questions above and more. She will cover key points that liaisons “should” know about interlibrary loan and on-campus document delivery.

Discussion Forum: The Go Big Read Project and the Campus Libraries [Joint LILI/Liaison Forum]
Wed., August 5th, 2009 – Rm. 126 Memorial Library
Forum Notes

Come learn about how you and your library can participate in the Go Big Read Project. Initiated by Chancellor Carolyn “Biddy” Martin, the Go Big Read program aims to engage students, faculty, staff, alumni and community members in a shared, academically focused reading experience. UW Libraries have taken a leadership role in the pilot year, and we need your participation and support! Come to the forum to share programming ideas and get your questions answered.

Campus Libraries and Campus Diversity:
A conversation between libraries and Damon Williams: Vice Provost and Chief Diversity Officer for UW Madison

Mon., June 1st, 2009 – Rm. 126 Memorial Library

Diversity issues are in the news and are at the root of many of the questions people are trying to address across the U.S. and here at UW Madison. Libraries and librarians are service oriented, and academic library work is interpersonal, international, and holistic in outlook. Diversity issues are relevant to many aspects of our library work and daily lives, and it is critically important for us to understand the campus climate and community. Join a panel of librarians who will describe ways in which their work addresses diversity efforts, followed by a presentation by Dr. Damon Williams, Vice Provost and Chief Diversity Officer for UW Madison of his campus vision for diversity. We will conclude the hour with time for questions and conversation about how libraries can expand and sustain such efforts. Panelists included: Emilie Ngo-Nguidjol – Social Sciences, and Francophone Studies Librarian; Mary Rader – South Asia Bibliographer/Head of Memorial Collection and Liaison Services; Phyllis Holman Weisbard – Women’s Studies Librarian, Lisa Saywell – Head of Public Services, Memorial Library; Roy Brooks – Project Assistant for the Information Specialist Internship Program.

NIH Public Access Policy: Submitting Your Manuscripts and Managing Your Citations for NIH
Wed. April 29, 2009 – Rm. 126 Memorial Library
PowerPoint Presentation
NIH Public Access Policy (Library Public Page)
NIH Public Access Website

For a year now, the NIH has required that researchers make their manuscripts available to the public through PubMed Central. Campus librarians are available to help faculty and researchers comply with the NIH Public Access policy. This presentation will focus on the practicalities of submitting manuscripts, managing manuscript citation information and reference numbers, and retrieving reference numbers from PubMed. Presenters: Julie Schneider, Acting Director, Ebling Library, and Emily Wixson, Chemistry/ Biochemistry Reference & Instruction, Chemistry Library.

Faculty and Librarians in Dialogue: an Update from the Evolving Directions in Academic Research and Resources Group
Wed., February 18, 2009 – Rm. 126 Memorial Library

Members of the Evolving Directions Group, a part of of ASHIND (Area Studies, Social Sciences and Humanities Interdisciplinary Group), will report on the history and goals of the group as well as themes and outcomes that have emerged from over twenty faculty talks held to date.  This is an opportunity to find out what we have learned about new interdisciplinary research trends on campus and what resources and materials faculty use.  Implications for library collections and services as well as strategies for continued liaison work will be discussed.  Bring your suggestions for possible future speakers in this series to this forum. Panelists: Lyn Korenic – Director, Kohler Art Library and chair of the Evolving Directions Group; Susan Barribeau – Bibliographer for English Literature and Humanities/Communication Arts/Linguistics; Emilie Ngo-Nguidjol – Social Sciences, and Francophone Studies Librarian; Mary Rader – South Asia Bibliographer/Head of Memorial Collection and Liaison Services; Phyllis Holman Weisbard – Women’s Studies Librarian

Library Administrators as Library Liaisons
Wed., January 21, 2009 – Rm. 126 Memorial Library

Learn about the role that Library System Administrators play as library liaisons to the wider campus and state communities. Potential points of interest include statewide digital resources, the process for budget requests, the interaction administrators have with the UW System and Wisconsin State Government, and scholarly communications issues at the campus and state levels. Presenter: Ed VanGemert – Deputy Director of Libraries, General Library System

What Librarians May Not Know About What Constitutes Human Subjects Research
Wed., December 17, 2008 – Rm. 126 Memorial Library
Education and Social & Behavioral Sciences Institutional Review Board (IRB)

Learn about what constitutes Human Subjects Research, when it needs review by a campus Institutional Review Board (IRB), and the types of questions librarians should ask researchers who may come to them for guidance. Presenters: Lil Larson, Assistant Director of the Social and Behavioral Sciences IRB, and Mike Bingham, Assistant Director of the Education Research IRB

WARF the Margin of Excellence for UW-Madison
Wed., October 15, 2008 – Rm. 126 Memorial Library
PowerPoint Presentation

Established in 1925, the Wisconsin Alumni Research Foundation was the first university technology transfer office in the world. WARF takes inventions made by university faculty and staff and moves them from the lab bench to the marketplace. Critical to WARF’s success is the high quality research conducted at UW-Madison and the willingness of companies to invest in early stage technology and bring a product to the public. When an invention is commercialized it benefits the inventor, the university, the state of Wisconsin and humankind. WARF has donated over $1 billion to the university to support research. The WARF gift which totaled over $54 million last year provides the margin of excellence for the university. Presenter: Andy Cohn – Government Relations Manager, WARF

Instructional Partnerships Program
Wed., July 16, 2008 – Rm. 126 Memorial Library
PowerPoint Presentation

Learn about the Instructional Partnerships Program and hear the stories of colleagues who participated last semester. Rebecca Payne (Memorial Library) and Sheila Stoeckel (LILI Program Office) will give an overview of the program, which provides a structure for colleagues to team up to work on their teaching through self-directed activities of reflection, discussion, and observation. Participants will share their experiences and be available to answer questions. The deadline to register for the Fall ’08 Instructional Partnerships Program is July 25.

Liaison Librarians and the New NIH Public Access Policy
Wed. April 30, 2008 – Rm. 126 Memorial Library
Forum notes

Presented by members of the NIH Working Group of the Scholarly Communication and Publishing Committee: Julie Schneider (Ebling), Emily Wixson (Chemistry), and Dorothea Salo (MINDS@UW). The new National Institutes of Health (NIH) mandatory public access submission policy took effect on April 7, 2008. Liaison librarians will play an important role in a successful transition for faculty and other researchers. All investigators who are funded by NIH in whole or in part must submit their accepted peer-reviewed manuscripts upon acceptance for publication, to PubMed Central, an open-access database of full-text biomedical and life sciences articles.

Developing and Maintaining Subject Expertise
Wed. March 19, 2008 – Rm. 126 Memorial Library
Forum notes

A spring spotlight on developing subject expertise: Listen as our panelists share stories of how they keep abreast of literature and developments in their respective fields. Hear about liaison roles and the influence of interdisciplinary approaches in the academy. What has been most productive? What are lessons learned? Panelists will share their experiments and successful results gained from working with faculty and students. Panelists: Phyllis Weisbard (UW System – Jewish Studies, Women’s Studies), Larry Ashmun (Memorial Library – Asia-Pacific, Southeast Asia), Travis Warwick (Math Library), Heidi Marleau (Ebling Library – Pediatrics, Ob/Gyn, and Ophthalmology).

Time Management: Living Your Life on Purpose
Wed. February 20, 2008 – Rm. 126 Memorial Library
Powerpoint presentation

Have you ever felt like you don’t have enough time, despite all your hours of hard work? Or that you spend all your time working and no time relaxing? As liaisons, we are frequently busy, and managing time is an important skill. Our presenter will suggest ideas that can help solve running out of time and offer advice for finding the right way to spend our time in daily life. Presenter: Joan Gillman, School of Business.

Outreach Librarianship and the Wisconsin Idea
Wed. December 19, 2007 – Rm. 1045 Engineering Centers Building
Forum notes

Outreach is one of the ways that libraries live out the Wisconsin Idea: “The boundaries of the university are the boundaries of the state.” Panelists: Janice Rice (College Library) – outreach to K-12 and multicultural students; Ulrike Dieterle (Ebling Library) – outreach to health care professionals around the state; Barbara Lazewski (Steenbock Library) – outreach to Cooperative Extension staff statewide; Karen Wagner (Wendt Library/Wisconsin TechSearch) – fee-for-service outreach to industry, law firms, and individuals.

Liaison Librarians and Access Services
Wed. November 21, 2007 – Rm. 126 Memorial Library
Forum notes
What you should know about: Course Reserves

When our patrons inquire about services, what should we tell them? What kinds of services do campus libraries offer that may not be well-known to our patrons? Are there policies related to access services that liaison librarians need to be aware of? Panelists: Dineen Grow (Access Services at Memorial Library), Carrie Nelson (Reserves at College Library), Rhonda Sager (Special services at Ebling Library), and Eric Robinson (On-campus document delivery and distance services).

Web 2.0 for Libraries: Reach Out and Touch Someone!
Thurs. October 25, 2007 – Rm. 126 Memorial Library
Powerpoint presentation

What good is a hammer without a nail and a board? Tools don’t exist for their own sake; they’re there to solve problems. Dorothea Salo (MINDS@UW, 5 Weeks to a Social Library) will suggest problems that new tools can help solve, and offer advice for finding the right tool for a given job. Students are experiencing and inventing with Web 2.0 tools. Learn how wikis, blogs, and other social networking software can be used to get real work done in academic environments. Susan Weier (L&S Learning Support Services) will talk about several exciting projects using collaboration, social networking, and the remix culture. Blogs and feeds are already offered by DOIT, campus news sources, and sundry UW departments, units, research centers, and libraries. More than 50,000 students, staff, faculty and alumni are using Facebook at the UW-Madison. Amanda Werhane (Wendt Library) will show the front and back end of how she integrates Wendt Library’s website, Blogger blog and feeds, Flickr online photos, tags, and Facebook profile. Co-sponsored by the Librarians’ Assembly.

Liaison Services: Looking Backward… Looking Forward…
Thurs. July 19, 2007 – Rm. 1193 College Library

Looking Backward… Enjoy a brief visual presentation depicting the life of a busy library liaison! Then, join colleagues as we discuss past year’s activities – what worked that you would do again? What didn’t work so well? Looking Forward… Do you have fresh ideas or plan to try new approaches, projects, or methods of communicating with your liaison group? Will your library be offering an event, trying a new approach or using a successful idea that has worked well with your group in the past?

Campus Libraries Marketing Committee (CLMC) Listening Session
Thurs. June 14, 2007 – Rm. 340 Steenbock Library

How can the CLMC support and complement the activities of liaison librarians? The CLMC is charged with coordinating a marketing plan for UW-Madison campus libraries, to facilitate communication between library staff and users about library resources, initiatives and services. The committee was formed to promote a coordinated message, manage efficient and effective marketing activities, and serve as a resource for library staff engaged in marketing efforts. The CLMC defines marketing as “that which facilitates communication between campus libraries and their constituencies; efficiently informing users and potential users about library services, tools, resources and programming. This communication not only educates users, but also gives campus library staff insight into user needs.” So if we think of it in these terms, liaisons are key to library marketing efforts.

Film Festival: The Everyday Decision-making Process
Wed. May 16, 2007 – Rm. 1335 Health Sciences Learning Center

The decisions we all make throughout our daily lives are influenced by a multitude of factors. Recent research into the ways that people make decisions may provide interesting insights about how we organize our libraries, how our patrons do their work, and how we as liaisons organize our own time. Journalist Chris Anderson has recently been writing about the “Long Tail” effect: how changes in technology and inventory management have combined to give customers the world at their fingertips through economic powerhouses such as Other researchers, such as psychologist Barry Schwartz (“The Paradox of Choice: Why More is Less”) have become increasingly concerned with the negative effect that such a vast number of choices have on our psychological well being and our ability to make good choices. “Long Tail” article.”Paradox of Choice” article.

Liaison Librarians and Collection Development
Wed. April 25, 2007 – Rm. 329 Wendt Library
Forum notes

Are you a liaison librarian? A selector? Or do you wear both hats? Please join the discussion at this month’s Liaison Forum to help us learn about the role of liaisons in collection development in different campus libraries. We’ll look at how selector liaisons integrate their selection responsibilities into their liaison function. We will also explore how liaisons and selectors relate to each other in cases where the liaison and the selector are not the same person. What are the special challenges of each arrangement? How do we communicate with faculty about collection-related topics? How can we develop subject expertise in a new area? How can we cooperate in interdisciplinary subject areas? How do funding patterns affect our ability to serve our individual liaison groups? Panelists: Jim Buckett (Steenbock Library), Michael Enyart (Business Library), Julie Schneider (Ebling Library), Barbara Walden (Memorial Library).

Office of Scholarly Communication and Publishing: The Next Step
Wed. March 21, 2007 – Rm. 126 Memorial Library
Powerpoint presentation
CIC Author’s Addendum

Ed Van Gemert will share the presentation he gave to the University Library Committee in February, and subsequent discussions with faculty. Since that meeting, the CIC has come out with a draft Provosts’ statement on publishing agreements and an addendum to publication agreements for CIC authors. The UC supports the broader distribution and use of these documents. Ed will be following up with a request to the University Library Committee for a resolution of support for the full faculty senate. This groundwork should make it easier to discuss author’s copyright and open access publishing options with faculty and researchers. Participants may also want to read articles by Michael Tanner, Provost at UIC (“Copyrights and the Paradox of Scholarly Publishing”) and David Shulenburger, Vice-Chancellor at University of Kansas (“The High Cost of Scholarly Journals: And What to Do About It”).

Dealing with Disgruntled Patrons and Faculty: Seeking Positive Outcomes
Wed. February 21, 2007
Forum notes

As a liaison/subject specialist/bibliographer/outreach librarian, have you ever had to deal with a disgruntled patron/faculty member? How was the issue resolved? Would you do things differently in the future? How have you communicated with patrons about potentially controversial issues, such as journal cancellations? How have you managed patron expectations, or otherwise avoided disgruntlement? Our focus will be on preventive measures, underlying issues, and awareness-raising opportunities – not complaining for the sake of complaining. Panelists: Dineen Grow (Memorial Library), Kerry Kresse (Physics and Astronomy Libraries), Amanda Werhane (Wendt Library), Lee Konrad (Memorial Library).

Looking Back on Fall and Ahead to Spring
Wed. January 17, 2007

Did you try something new this fall in your liaison program? How did it go? If you do it again, what will you do differently? Did you face a new challenge that you’d like to talk about with your liaison colleagues? Are you trying something new this spring that you’d like some feedback on? Tom Durkin (Social Science Reference Library) and Micaela Sullivan-Fowler (Ebling Library) will get the conversation rolling by talking about some of their fall liaison endeavors and then we hope to hear from all of you about highlights from your fall liaison efforts and about your plans for the spring.

Making Connections through Committees
Wed. November 15, 2006
Forum notes

As our liaison involvement develops, we may be asked to participate on a committee along with faculty members in our Schools and Departments. What are some of the many things that faculty committees do? More importantly, what can you as a liaison librarian gain by making room in your busy schedule to participate on one? Panelists: Marie Dvorzak (Geology Library) – Building and Dedication Committees; Amy Kindschi (Wendt Library) – Online program for Masters of Engineering in Professional Practice (MEPP); Bev Phillips (Steenbock Library) – College of Ag and Life Sciences Instructional Improvement Committee; Erika Sevetson (Ebling Library) – Ex officio to School of Medicine and Public Health Educational Policy Committee, Innovations in Medical Education Curriculum leaders, and regularly attends course/clerkship director meetings; Gerri Wanserski (Ebling Library) – Co-chair of School of Pharmacy Accreditation Self-study Sub-committee on libraries/educational resources, School of Pharmacy Minority Affairs Policies and Procedures Committee; Emily Wixson (Chemistry Library) – Curriculum committee.

How Do We Measure Success?
Wed. October 18, 2006
Forum notes
“Liaison” working definition

As we provide liaison services in our respective libraries, occasionally we are asked “how it is going, or how are you doing?” We often answer with anecdotes and descriptions about our most promising and exciting programs or workshops. Few of us speak about tangible data that are testaments to our success. In response to those questions, have you wished for a survey instrument or assessment tool that would enable you to share results with colleagues and administrators? We will use the working definition of liaison librarian from our retreat this past spring as the basis for our discussion. How do we measure how well we are doing with those activities we all identified as being critical to the role of liaison librarian?

UW Digital Collections: A Suite of Services for the UW Community
Wed. September 20, 2006

What should you as a liaison librarian know about the UW’s Digital Collections when you talk with your faculty? While there may be more to the conversation for some departments than for others, there really is something for everyone, either in the primary resources the Libraries are making available or in the opportunity to digitize and distribute faculty content to students and researchers. Presenter Peter Gorman will show you how to approach the UW Digital Collections as a suite of services we offer to the UW community.

Planning for Fall Orientation and Outreach Activities
Wed. August 16, 2006

Join your colleagues to share with each other what we’re doing as liaison librarians to connect with our departments, as we get ready for the start of a new academic year. How are you connecting with new faculty and/or grad students in your department? How are you planning to make your departments aware of all the changes that have transpired this summer in campus libraries? Are any of you doing orientations for your departments and, if so, what are you planning to cover? Do you put together handout packets for your departments and, if so, what handouts do you include in them? What special challenges are you facing this fall that you’d like to talk about with your liaison colleagues? These are just some of the questions we might talk about. No doubt, you have others. If you’ve developed liaison materials for your departments that you think your liaison colleagues might find useful, please share them by putting them up on our Wiki, or just bring some copies along to the forum. We’re saving the last 10 minutes of the forum to brainstorm ideas for discussion topics for future forums.

Off-Site Preservation Facility
Wed. June 21, 2006 – College Library

The focus of this discussion was the relocation of some library materials to our proposed off-site preservation and shelving facility: what materials will be moved, how can users access them, and how do we as liaison librarians explain this project to our users. Presenter: Ed Van Gemert.

Building an Online Collaborative Toolkit
Wed. May 31, 2006 – College Library
Forum notes

During the hands-on portion we learned how to upload documents to our wiki (online collaborative website) toolkit. We also shared with each other some of the liaison-related items that each of us already has developed that could go into our toolkit, discussed what resources still need to be developed that volunteer teams could work on, and decided on a few conventions for our new wiki. Instructions for contributing to the wiki were shared after the meeting. Presenters: Amanda Werhane (Wendt Library) and Lisa Saywell (MINDS@UW).

Communication Strategies
Wed. April 19, 2006 – Memorial Union
Forum notes

As liaisons and librarians, we all understand the critical importance that communication plays in our liaison activities. At this forum we discussed various strategies and issues related to communication between liaison librarians here on campus. Members of the working group have investigated a number of possible strategies for facilitating communication between liaisons, including RefWorks, wikis, and blogs. We demonstratedg and discussed these tools, and otherissues related to communication in liaison work.

Liaison Retreat
Mon. March 20, 2006 – Pyle Center
Forum notes

The purpose of the retreat was to talk with each other about what we do as liaison librarians in our different libraries and begin to develop a common definition for liaison work that we can use to promote and market our program. These activities were at the top of our wish list for future activities for our liaison group when we met in November. During this retreat, we shared rewarding liaison experiences and talked about what it means to be a liaison librarian in our different libraries. We hope that these conversations have given us all a better understanding of the nature of liaison work on campus, and that this understanding will in turn enable us to come up with a basic definition for our work. We also had some fun coming up with some strategies to use in marketing our program.

Scholarly Publishing and the Office of Scholarly Communications
Wed. February 15, 2006 – Memorial Union
Forum notes

The focus of this discussion was scholarly publishing and the new Office of Scholarly Communications. Ken Frazier joined us to share his thoughts on the subject and to answer some of the questions we raised for him at the last Liaison Forum. This topic is of particular interest because we are all starting to get questions about scholarly publishing from our faculty and grad students.

Developing a Tool Kit of Resources for Liaison Librarians
Wed. January 19, 2006 – Union South

The focus of this discussion was developing a tool kit of resources for campus liaison librarians. This topic came up frequently at the November Liaison Forum in which we talked about issues and needs related to our work as liaison librarians. We discussed what we would like to see included in the tool kit and how to make that happen! Jean Ruenger-Hanson demonstrated the My Librarian Project toolkit developed previously.

What Should the Liaison Forum Do?
Wed. November 30, 2005 – Red Gym
Forum notes

The Liaison Forum Series is intended to bring folks involved or interested in library liaison work across campus libraries together to share, learn and plan. Toward that end the first forum was an opportunity to hear what participants would like the liaison forum to do. What needs and interests do we have that we would like the forum to address? What issues come up in liaison work that we would like to discuss with other liaison colleagues? The forum included sharing and brainstorming on these topics.